The Review System is Critical to Any Knowledge Management System
How do you use the great ideas you’ve captured throughout the week? You’ve likely captured them in a variety of ways. This can be chaotic. A review system reduces that chaos.
Devote one day of your week to a review.
Throughout the day, I take in all sorts of information from an endless amount of media sources. It’s all great information that, at the time of consumption, struck a chord with me. But if I were to stop and try to organize everything at that moment because I may forget it, I’d never get through a single article. It is an inefficient way to process information.
There is a better way- the review system. Devote time to process all the ideas you’ve come across (and hopefully saved). There are tons of benefits of reviewing ideas later. That’s for another article. The idea is to simply have a review system. Here are some things to consider when developing a reliable review system so that you reduce the chances of another great idea slipping into irrelevance:
- Don’t overcomplicate the process. The worst thing you can do is implement someone else’s review system. Personally, I capture ideas via Evernote (via the web clipper), Twitter (via bookmarks), and other notes. It’s all over the place and chaotic to the observer. It’s chaotic to me, but the review system brings down the level of chaos. I usually review at the end of the week to make sense of ideas I’ve captured. Figure out what works for you.
- Take inventory of the tools with which you capture ideas. Put them in a checklist and you can start with that as a review. If you like things organized, put the ones that pass the review process into places where you can use them. If I’m working on a writing project, I scan and consume media with that purpose. The important part is understanding that there are different ways we capture ideas and not forgetting that we’ve captured ideas there. Use a checklist.
- Start consuming media with a purpose. Always have a project you’re working on. This will guide your media consumption. There is a time and a place for mindless consumption (that is entertainment). But there is a tendency to waste time with this and you’re an ambitious person (otherwise you wouldn’t have gotten this far into a note-taking article).
- Refine the process. Complicated review checklists are the result of trial and error. You can use someone else’s process, but it is always better to have struggled through the development process. You’ll have a better understanding of your review needs if you developed and refined your own process.
Capture ideas. But also review them and put them to work in your creative output.